Citavi : All-in-one Writing and Referencing Solution

Introduction

Research and writing can be daunting tasks, especially when dealing with numerous sources, citations, and organizational challenges. That's where Citavi comes in, offering an all-in-one solution that simplifies the entire process from start to finish.

Designed with individuals and teams in mind, Citavi is a powerful reference management tool that combines citation management, knowledge organization, and writing assistance into a single, user-friendly platform. With its intuitive interface and robust features, Citavi empowers you to focus on what truly matters: producing high-quality work efficiently.

Key Features

1. Effortless Citation Management

Say goodbye to the frustrations of manual citation formatting and inconsistent bibliographies. Citavi offers over 10,000 pre-defined citation styles, including APA, Chicago, MLA, Turabian, and many more. With just a few clicks, you can insert properly formatted citations and automatically generate a perfectly styled bibliography.

But Citavi doesn't stop there. If you can't find the citation style you need, you can easily create your own or request a custom style from the Citavi team. This level of flexibility ensures that your work meets even the most stringent formatting requirements.

2. Seamless Source Import and Organization

Citavi understands that research often involves gathering information from various sources and formats. That's why it offers robust import capabilities, allowing you to easily add PDFs, documents, books, and entire reference libraries from other management tools.

For many types of sources, Citavi can automatically extract citation information, saving you valuable time and effort. You can even import references in formats like RIS, BibTeX, ENW, Excel tables, and Word bibliographies.

Once your sources are imported, Citavi's powerful organization tools come into play. Create a flexible, multi-level category system to structure your research and insights. Organize your references, quotations, images, statistics, summaries, and comments in a way that makes sense for your project.

3. Comprehensive Knowledge Management

What sets Citavi apart is its emphasis on knowledge management. Unlike traditional reference managers, Citavi provides an extraordinary knowledge tool that allows you to capture and organize your ideas, insights, and research findings.

With Citavi's category system, you can create an outline for your paper, report, or thesis, linking relevant reference material to each section. This seamless integration of your sources and notes streamlines the writing process, ensuring that your ideas are well-supported and your arguments are coherent.

4. Collaborative Teamwork

Citavi understands the importance of collaboration, especially in academic and professional settings. That's why it offers robust team collaboration features, making it the ideal choice for group projects and shared research initiatives.

If you choose to save your projects in the Citavi Cloud, you can access them from anywhere in the world and coordinate with your colleagues using the built-in chat functionality. Cloud projects have no limit on the number of team members, allowing you to seamlessly collaborate with partners across different locations.

For added flexibility, you can invite teammates with a Citavi license to co-edit your cloud project or grant them read-only access. No installation is needed, making it easy to share and work on projects together.

5. Data Security and Backup

Citavi takes data security seriously, offering multiple storage options to suit your needs. For individuals, you can choose between local and online projects, ensuring that your data is stored securely according to your preferences.

For larger teams and organizations, Citavi for DBServer provides a data-secure server installation option. Your information is stored on an on-site SQL server, giving you complete control over your data and ensuring compliance with strict data protection regulations.

Regardless of your storage choice, Citavi automatically creates backups, safeguarding your work and giving you peace of mind that your research and writing efforts are protected.

6. Comprehensive Analysis and Evaluation Tools

Citavi understands that research often involves reading and evaluating texts. That's why it offers a suite of analysis tools to cater to different reading styles and preferences.

Whether you prefer to minutely analyze and comment on texts or quickly highlight the most important sections, Citavi has you covered. You can read PDFs, highlight important sections, and transform those highlights into additional work within Citavi.

Additionally, Citavi allows you to write detailed evaluations for your references or quickly rate them with stars, making it easier to keep track of your thoughts and assessments.

7. Task Planning and Productivity

Staying organized and on top of your priorities is crucial for successful research and writing projects. Citavi's Task Planner helps you maintain a clear overview of your and your team's tasks and deadlines.

You can work systematically by tracking major deadlines and project tasks, assigning tasks to colleagues, and monitoring their progress. Citavi even allows you to print task lists sorted by criteria such as book call numbers, making library visits more efficient.

8. Seamless Writing Integration

Citavi isn't just a reference management tool; it's also a powerful writing companion. With its seamless integration with Microsoft Word and popular LaTeX editors, Citavi streamlines the writing process and ensures that your citations and bibliographies are always accurate and up-to-date.

As you write, Citavi automates the citation process, allowing you to insert quotations and have them formatted according to your chosen citation style, whether you're using footnotes or in-text citations. All cited references are automatically added to the bibliography, formatted precisely according to the style's specifications.

What Citavi Can Do?

1. Citation Management:

   • Offers over 10,000 pre-defined citation styles like APA, Chicago, MLA, Turabian, etc.
   • Automatically formats citations and generates bibliographies in the chosen style
   • Allows creating custom citation styles or requesting new styles from Citavi

2. Source Import and Organization:

   • Imports PDFs, documents, books, and reference libraries from various formats
   • Automatically extracts citation information from many source types
   • Imports references from other reference management tools (RIS, BibTeX, ENW)
   • Imports from Excel tables, Word bibliographies, and more
   • Flexible multi-level category system to organize references, notes, and insights

3. Knowledge Management:

   • Category system to outline papers, reports, theses, and link relevant sources
   • Organize references, quotations, images, statistics, summaries, comments
   • Reading and analysis tools like highlighting PDFs, writing evaluations, star ratings

4. Task Planning and Productivity:

   • Task Planner to manage deadlines, project tasks, and team member assignments
   • Print task lists sorted by criteria like book call numbers for library visits

5. Collaboration and Data Security:

   • Cloud projects for team collaboration with chat and sharing capabilities
   • Citavi DBServer for secure on-premises storage on an organization's SQL server
   • Automatic backups to prevent data loss

6. Writing Integration:

   • Seamless integration with Microsoft Word and LaTeX editors
   • Automated citation insertion and formatted bibliography generation
   • Sort bibliographies into user-defined sections

Overall, Citavi provides an all-in-one solution for reference management, knowledge organization, collaboration, data security, and writing assistance tailored for individuals, teams, and organizations.

Editions and Pricing

To cater to the diverse needs of individuals and organizations, Citavi offers three main editions:

1. Citavi Web: This online browser-based edition is perfect for individuals and small teams who need a cross-platform solution. With Citavi Web, you can access your projects from any device with an internet connection, regardless of the operating system.
2. Citavi for Windows: If you prefer a desktop application, Citavi for Windows is the ideal choice. This installed software is designed for individuals and small teams who want a dedicated, locally installed reference management solution.
3. Citavi DBServer: For larger organizations with strict data requirements and the need to keep all information in-house, Citavi DBServer offers a data-secure server installation option. With DBServer, projects are saved on an on-site SQL server, and an administrator can manage licenses and assign project roles to individual team members.

Pricing for Citavi varies depending on the edition and licensing model. Individual licenses for Citavi Web and Citavi for Windows are available, as well as concurrent and per-seat licenses for teams and organizations using Citavi DBServer. It's recommended to visit the Citavi website or contact their sales team for the latest pricing information and to determine the best fit for your specific needs.

Conclusion

In the world of research and writing, Citavi stands out as a comprehensive and powerful solution. With its intuitive interface, robust citation management, knowledge organization tools, collaborative features, and seamless writing integration, Citavi streamlines your workflow and empowers you to produce high-quality work efficiently.

Whether you're a student tackling a thesis, an academic researcher, or a professional in need of a reliable reference management tool, Citavi has something to offer. Its versatility, security options, and team collaboration capabilities make it suitable for individuals and organizations alike.

By combining citation management, knowledge organization, and writing assistance into a single platform, Citavi eliminates the need for multiple tools and reduces the risk of inconsistencies and errors. Its emphasis on knowledge management sets it apart from traditional reference managers, allowing you to capture and organize your ideas and insights in a way that supports your research and writing process.

With Citavi, you can focus on what truly matters: producing exceptional work while staying organized and efficient every step of the way. Say goodbye to the frustrations of juggling multiple tools and embrace the power of an all-in-one solution with Citavi.